Following the rules while using social media is not as hard as you think. Try it. You might like it.
Compliance is not a word most people like.
It conjures up images of endless boxes that must be checked, raps on the knuckles, stern-eyed regulators, red tape, pages and pages of documents in tiny, incomprehensible print. When it comes to compliance for social media in the wealth management business, it's certainly no different. In fact, there is perhaps no topic that generates more angst among wealth managers and their compliance departments. For a time, the angst was so great that some compliance officers simply opted to opt out: No use of social media, no problem. It was banned at many firms. But then social media got too big, and too important, to ignore. Cue general freakout.
Here's the thing. There really is no need for a freakout. Last week, as I stood in a hotel lobby listening to yet another wealth management executive sweat over how to manage all this free-wheeling social-media stuff, Dr. Seuss popped into my head. Remember "Green Eggs and Ham"? That Seuss classic was a childhood favorite and I read it to my own kids when they were little, too. Green eggs and ham, sounds pretty gross, right? A breakfast gone badly awry. In case you need a little refresher, Seuss' narrator thought so, too, but his friend Sam-I-Am chased him around with a plate trying to get him to sample the neon-emerald colored eggs and ham — in a boat, in a car, in a train, with a fox, a mouse, a goat. The nameless narrator refused at every step of the way. He was determined not to sample them — until the very end, and that's, of course, when we got our surprise. When he did finally try the green eggs and ham, he liked them, a lot. He thanked Sam-I-Am.
Social-media compliance for financial services firms is a lot like green eggs and ham. It sounds scary, but if you try it, you will probably like it. Some of the angst has arisen from a lack of specific guidance from regulators about how to apply everyday rule books to this new form of communication, particularly in the areas of client testimonials, advertising and record keeping. But there is no magic to it! So far, the general rule seems to be 1) Treat your own (business) social-media pages and those of your wealth managers as though they were advertising copy. 2) If you can control what clients say on social-media pages because you own those pages, do. No testimonials or client recommendations of you or your services. If you can't control what they say because you don't own the page, you are not responsible. On March 28, the SEC issued new regulatory guidance that clarified this point. Wealth managers are not responsible for client reviews of their services on websites like Yelp or other third-party sites. They can even point clients to those reviews if they like! Directing clients to write such reviews is a different story, says the SEC guidance, and so is reposting such reviews to one's own social-media pages. (Don't do either thing.) For the most part, regulators seem to be saying, use common sense.
There's another benefit: Online communications are actually pretty easy to record and archive. There are tons of third-party tools out there to help financial services firms monitor and archive this stuff, like PageFreezer, Socialware, Smarsh, Arcovi, Actiance, even when financial advisers are posting and communicating on mobile phones or tablets. It's a whole lot easier than eavesdropping on the offline conversations financial advisers have with clients.
Social-media compliance does not have to be scary. You may as well try it now, rather than running around in circles trying to avoid it. In the end, you will probably find it goes down easy and it tastes pretty good.
April Rudin is the founder of The Rudin Group, a global wealth marketing firm specializing in creating solutions for multifamily offices, wealth management firms, RIA's, hedge funds, private banks, private equity groups and other financial service firms who want to be visible in the UHNW/HNW space.
